Meaning
Obvious physical or functional discrepancies in delivered goods can be identified during a routine inspection at the time of handover. Unlike hidden flaws, patent non-conformities include incorrect quantities, incorrect part numbers, visible structural damage, or missing components. These visible deviations are immediately apparent to an inspector conducting a standard incoming quality control check.
Discovery Process
Receiving departments perform visual checks and basic functional tests to verify the integrity of the shipment against the delivery note. When an inspector identifies patent non-conformities, such as cracked casings on wireless modules or incorrect dimensions on a metal enclosure, they document the issue with photographs and entry reports. This active verification must happen before the items are integrated into the assembly line, as using the components may waive the right to claim damages.
Contractual Obligation
Commercial law requires the buyer to notify the seller of these surface defects immediately upon receipt. Under standard trade provisions, failing to report patent non-conformities within a few days or weeks of delivery means the goods are legally accepted as they are. This strict timeline prevents disputes regarding whether the damage occurred at the supplier’s facility, during transit or during the buyer’s internal manufacturing process.
Commercial Consequence
Prompt reporting of these visible errors allows the buyer to reject the batch, halt payment or demand immediate replacement. This clear mechanism minimizes delays, ensuring that the supply chain remains uninterrupted while the supplier corrects the issue.
